The institution must review both SAP measures on at least an annual basis; however, if the institution reviews SAP at each payment period in order to use the financial aid warning status, both SAP measures must be reviewed at each payment period.
If acceptance into an eligible program is contingent on completing remedial work, a student cannot be considered enrolled in that program until the student completes the remedial work. This could result in the pace gradually becoming more strict. R-Q4: If an institution reviews SAP each payment period, must the institution also review SAP after a summer term? (4) A student on financial aid probation for a payment period may not receive title IV, HEA program funds for the subsequent payment period unless the student makes satisfactory academic progress or the institution determines that the student met the requirements specified by the institution in the academic plan for the student.
This qualitative standard must be reviewed at each evaluation of the student’s progress. ACP-A1: The regulations do not specify what must be included in an academic plan. Except as limited by the maximum timeframe permitted under the institution’s policy, an institution must review a student’s academic progress in a program at the end of the payment period to determine if a student is eligible for a subsequent Title IV payment by selecting one of the following options for all students in a program: At the point when the student’s scheduled clock hours for the payment period have elapsed, regardless of whether the student attended them; At the point when the student has attended the scheduled clock hours; or. (iii) Information the student must submit regarding why the student failed to make satisfactory academic progress, and what has changed in the student's situation that will allow the student to demonstrate satisfactory academic progress at the next evaluation; (10) If the institution does not permit a student to appeal a determination by the institution that he or she is not making satisfactory academic progress, the policy must describe how the student may reestablish his or her eligibility to receive assistance under the title IV, HEA programs; and. 147 0 obj <>stream R-Q7: When is SAP measured for a clock hour program? [Guidance issued 8/26/2011]. At the end of one payment period on probation, the student must make SAP or must be meeting the requirements of the academic plan. The student would be reviewed for his second disbursement when he completes 450 hours and 15 weeks of instructional time. [Guidance issued 8/26/2011; revised 10/19/2011]. Prior Rules – Payment Period Evaluation:  If the institution uses the prior SAP regulations for a summer 2011 payment period and measures SAP at the end of each payment period, the institution would use the prior regulations for the review at the end of the summer 2011 payment period and the new regulations for the review at the end of fall 2011 payment period. Please contact your Academic Advisor as soon as possible. Satisfactory academic progress. PROB-A4: A student may be placed on probation for one payment period per appeal. %%EOF [Guidance issued 8/26/2011]. At the point when the student successfully completes the scheduled clock hours for that payment period. APP-A4: No. SAP-A8: The treatment of a repeated course for SAP purposes would be up to the institution. Note that an institution must establish one review option for a program; the institution cannot start with one option and then after the first review, switch to a different option for that cohort of students.

If progress is measured less frequently than every payment period, the student could be placed on financial aid probation after a successful appeal. A student who fails either measure becomes ineligible for aid. The institution must have a SAP policy that complies with the new regulations as of July 1, 2011; however, various factors could influence when the first review using the new regulations takes place, such as how frequently the institution measures SAP, whether the student is enrolled during a summer 2011 payment period, and, if so, whether that payment period is a cross-over payment period (i.e., includes both June 30 and July 1). WARN-A1: Financial aid warning lasts for one payment period only and does not require action (such as an appeal) by the student. After the probationary payment period, the student’s SAP would be reviewed according to the plan. SAP-Q9: Is an institution required to use the same SAP policy for all students? APP-A1: The regulations do not limit the number of times a student may appeal. The calculated pace, in hours, would be 450/600 = 75% or, as expressed in calendar time, 15 weeks/ 20 weeks = 75%. R-A5: The student must be reviewed at the end of one payment period on probation, even if the institution’s SAP policy is that it reviews students annually. (ii) If a student is enrolled in an educational program of more than two academic years, the policy specifies that at the end of the second academic year, the student must have a GPA of at least a “C” or its equivalent, or have academic standing consistent with the institution's requirements for graduation; (i) The policy specifies the pace at which a student must progress through his or her educational program to ensure that the student will complete the program within the maximum timeframe, as defined in paragraph (b) of this section, and provides for measurement of the student's progress at each evaluation; and. 106 0 obj <> endobj

APP-Q1: How many times may a student appeal a failure to make SAP? [Guidance issued 6/6/2011; revised 8/22/2012]. Remedial courses are not required to be included for the quantitative component. SAP-Q4: How are English as a Second Language (ESL) courses treated for SAP purposes? Does this mean that the institution must measure SAP after a summer 2011 payment period using the new regulations? Note that both items must be checked according to definition of maximum timeframe in Sec. If you meet satisfactory academic progress, it will help you remain eligible for federal student aid including grants, work-study dollars and student loans. Financial aid probation. Satisfactory Academic Progress (SAP) Policy Background For purposes of determining financial aid eligibility under Title IV of the Higher Education Act (HEA) of 1965, an institution must establish reasonable standards for measuring whether a student is maintaining satisfactory academic progress … [Guidance issued 8/26/2011]. New Rules – Annual Evaluation:  If the institution uses the new SAP regulations and measures SAP annually, it is possible that the first evaluation under the new SAP regulations could take place after the summer 2011 payment period, after the fall 2011 payment period, or after the spring 2012 period depending on when in the year the institution has chosen to do its annual SAP evaluation. Such a pace may be applicable to certain categories of students, such as transfer students. k(0j"�X�CH�f����uV�2���h�VfN��P����JxU>7Ϩ �������g:�$�G��^��\�K:��7_�����4��|24�J�?�57�v�6��s}��im�,�qź�;=��7�ܔY�8��M^g��~7������`^3a6fP���3&�h2N��Q��0��&�1:6����-�EEBzV��pX. endstream endobj 107 0 obj <>/Metadata 9 0 R/Outlines 22 0 R/PageLayout/OneColumn/Pages 104 0 R/StructTreeRoot 25 0 R/Type/Catalog>> endobj 108 0 obj <>/ExtGState<>/Font<>/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 109 0 obj <>stream [Guidance issued 10/19/2011].

The policy must describe how the student may reestablish his or her eligibility to receive Title IV aid and the basis on which a student may file an appeal (such as the death of a relative, an injury or illness of the student, or other special circumstances). Institutions that evaluate satisfactory academic progress annually or less frequently than at the end of each payment period. SAP-A7: Yes. SAP-A3: The institution's SAP policy should describe how remedial courses are treated. Finally, in order for the student to be eligible for the next payment under 34 CFR 668.4, the institution must determine that the student has successfully completed both the clock hours and weeks of instructional time required for that period. The institution’s SAP policy must establish the maximum timeframe and the pace component for students in an educational program. Option 1: The school reviews SAP based on scheduled hours, which is option 1 as described in R-A7. ACP-A2: A student who has been reinstated to eligibility under an academic plan and is making progress under that plan is considered to be an eligible student. Payment Period Evaluation:  If the student does not attend during the summer of 2011 and the institution measures SAP after each payment period, the first evaluation under the new regulations would take place after the fall 2011 payment period. Option 3: The student successfully completes the 450 hours required for the payment period at the point where he was scheduled to complete 600 hours. An academic plan could take the student to program completion, rather than meeting the institution’s SAP standards at a specific point in time. [Guidance issued 8/26/2011]. Similar to other remedial coursework, a student may receive Federal student aid for ESL courses that are part of an eligible program. WARN-Q1: How long is the financial aid warning period? In this context, we have interpreted the “second academic year” as the student being at the school for 4 semesters or 6 quarters, regardless of a student’s enrollment status. A SAP review is not complete until both the qualitative and quantitative measures have been reviewed. Calculating in terms of hours, the pace would be 450/600 = 75% or, as expressed in calendar time, 15 weeks/20 weeks = 75%. However, if a student’s summer enrollment was in a payment period that was not a crossover period, the SAP requirements that must be used are those for the year of the non-crossover summer period. An institution may, but is not required to, include remedial coursework in determining pace. [Guidance issued 8/26/2011].

[Guidance issued 8/26/2011]. No other status may be granted automatically. SAP-Q5: How should an institution handle changes of majors?

It is possible that a student could be placed on probation more than once in his or her academic career. R-A3: If the student was placed on probation under the prior regulations, the student is evaluated at the institution's next regular evaluation point under the new regulations. [Guidance issued 8/26/2011]. If the student is not making progress at that SAP review, the student would need to successfully appeal to continue.

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